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South Bihar Power Distribution Company Ltd.

Office of the GM-cum-CE

PESU AREA, PATNA

General Terms & Conditions

f o r

Spot Billing in PESU (East)/PESU (West)

For Low Tension (LT) Consumers.

NIT No:-209/PR/SBPDCL/2013

Cost of BOQ Rs. 5,000/-

1

South Bihar Power Distribution Company Limited

PESU AREA

Tender Notice No. - 209/PR/SBPDCL/2013

Description of works

Cost of BOQ

EMD

Sale of BOQ

Submission and

 

 

 

 

 

 

 

 

opening of tender

Tenders

are

invited from

Rs. 5000/-

Rs.

Working day

 

Agency/

 

 

 

Firm/

(Cash/ BD in

2,50,000/-

from

29.07.13

Company/State

and

favour of

for each

 

Central

 

 

Government

Accounts

Circle

07.07.2013 at

upto 1.00 PM

Undertakings

for

Spot

Officer, PESU

 

 

 

 

 

Billing

in

PESU

(East)/

(East)/ PESU

 

10.00 AM to

and

PESU (West) Circle for

(West) Circle

 

 

 

27.07.2013

 

Low

Tension

(LT)

Payable at Patna

 

29.07.13

 

 

consumers

under

PESU

 

 

 

 

 

upto 3.00 PM

 

Area

 

 

 

 

 

 

at 3.00 PM

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Tender documents are available in the office of the ESE, PESU (East)/ PESU (West) and also available in downloadable form at website www.bsphcl.bih.nic.in Downloaded tender documents must be accompanied with Demand Draft in favour of Accounts Officer, PESU (East)/ PESU (West) Payable at Patna towards the cost of BOQ failing which the tender shall be summarily rejected.

General Manager-cum-Chief Engineer

PESU Area

For complains regarding corruption Vigilance Help Line No.- 9431821485, 0612-2504969, Consumers can deposit electricity bills via Sahaj Vasudha Centre or via bsebbills.org

2

South Bihar Power Distribution Company Ltd.

General Terms & Conditions for Spot Billing in PESU (East)/PESU (West) Circle for Low Tension (LT) Consumers

Tenders are invited from Agency/ Firm/ Company/ State and Central Government Undertakings for Spot Billing under the jurisdiction of PESU (East) and PESU (West) Circle for all LT consumers (except HT).

(2)DETAILS OF ELECTRIC SUPPLY CIRCLE/ DIVISIONWISE CONSUMERS

PESU Area currently serves around 3.81 lacs consumers. The electricity distribution in PESU Area has been divided into 2 (two) Electric Supply Circles i.e. PESU (East) and PESU (West) and further divided into 5 (five) Electric Supply Divisions in each Circle. Division wise and Circle wise details of effective consumers (approx) are given in Annexure ‘A’. The tenders are invited for each Electric Supply Circle i.e. PESU (East) and PESU (West) Circle separately. The tenderer may offer for one or more Electric Supply Circle but have to purchase the tender papers duly signed by the Circle concerned separately and also available in downloadable form at website www.bsphcl.bih.nic.in. Downloaded tender documents must be accompanied with Demand Draft in favour of Accounts Officer, PESU (EAST)/ PESU (WEST) Payable at Patna towards the cost of BOQ failing which the tender shall be summarily rejected

(3)SCOPE OF WORK

Scope of work covers Spot Billing in Patna Town under the jurisdiction of PESU (EAST)/ PESU (WEST) Circle, which include Electric Supply Divisions namely Patnacity, Gulzarbahg, Kanakarbagh, Rajendra Nagar and Bankipur under PESU (EAST) Circle and New Capital, Danapur, Patliputra, Dakbaunglow and Gardanibagh under PESU (WEST) Circle. Details are as under:-

a.To carry out 100% meter reading, image of Meter reading, bill generation, hand over the same to the consumers through Spot Billing Machines (SBM) and obtain signature of the consumer as receipt of the bill.

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b.With the help of dot matrix printer inbuilt in Spot Billing Machine (SBM) given by

PESU, the Meter Reader will generate the bill at the consumer’s doorstep. The bills so generated will be handed over to the consumer immediately.

c.The Supervisor appointed by the Agency is required to download the previous billing information/ data of a particular area of coverage from PESU Billing system to the SBM on regular basis. The typical data consists of information like consumer number, name, address, meter number, previous reading, meter status, arrears, if any, etc.

d.After downloading the consumer data, the Meter Reader appointed by the Agency will visit the consumer premises and enter the consumer number and current meter reading and on confirming the validity, the bill will be generated, based on tariff schedule of SBPDCL. Bill thus generated will be handed over to the consumer on spot.

e.The supervisor then needs to upload the transaction data (on completion of spot billing for the day/area) from the SBM to SCADA system in the following day through an interface provided by SCADA.

f.It is the sole responsibility of the Agency for upkeep of the SBMs. Agency will be responsible for damages caused during the spot-billing process to the SBMs.

g.Agency shall ensure photograph of meter with meter reading and meter number should be clearly visible and submit the consolidated image of readings in CD showing image number against each consumer to the Nodal Officer or its authorised officer. Non-submission of photograph will be treated as non taking of meter reading and payment of meter reading will not be admissible.

h.The Agency should procure sufficient pre-printed stationary (60 GSM) and printer ribbons required for issue of spot bills. Manpower and other incidental expenses, if any, shall be borne by the Agency.

i.Route updation of unrouted consumers shall be suggested by the Agency which will be updated in the system by PESU.

j.The successful tenderer will visit 100% consumer premises and responsible for Spot Billing of consumers as per the periodicity prescribed by the Company. For the consumers for which Spot Billing could not be done for any reason, the successful tenderer will re-visit the premises and consequently the billing must be completed during the same billing cycle without fail.

4

k.The successful tenderer will have to take meter reading as per the provisions made in the Bihar Electricity Supply Code, 2007 and instructions issued by the SBPDCL from time to time.

l.The successful tenderer shall provide at least a Nodal person for each Circle and Division for day-to-day co-ordination between SBPDCL officials and Meter Readers.

(4)PESU SCOPE OF WORK

a.PESU (E)/ PESU (W) Circle Circle shall provide sufficient number of SBMs (one SBM for 1500 consumers) duly loaded with billing software.

b.PESU (E)/ PESU (W) Circle shall provide/ upload the soft copy of data as per route sequencing for the related consumers downloaded in the SBM. Hard copy of the duly filled data with CD will be returned by the Agency to the Nodal Officer or authorised person in the evening of each day at the time of uploading of data.

(5)QUALIFYING CRITERIA

(i)Tenderer should have a minimum of 2 (two) years of experience in Customer based Public Utility related works and managed a workforce of more than 50

(fifty) employees. For this a self attested copy of the Work Order placed on them and performance certificate may be enclosed.

(ii)The tenderer should have sufficient numbers of its own experienced and qualified manpower.

(iii)Tenderer should have capability of providing services at multiple location.

(iv)Tenderer should have Service Tax No. and PAN.

(v)Tenderer should be registered with E.P.F.

(vi) The tenderer must have a Minimum Average Annual Turnover of Rs. 2.00 (two) crores, for best 3 (three) Financial Years out of 5 (five) years. The tenderer should submit self attested audited copy of Profit & Loss A/c and Balance Sheet / Income Tax Return of the last 3 (three) years in support of their Annual Turnover.

(vii) The tenderer should not be blacklisted by any State Electricity Board / Power Sector Companies/ State Govt. / Central Govt./ State and Central Undertakings and / or convicted by a Court of law. The tenderer will submit an Affidavit in this regard in the prescribed format.

(6) SUBMISSION OF TENDER DOCUMENTS

Tender in duplicate should be submitted in two parts i.e. Part-I for Technical & Commercial Part and Part-II for Price Part in separate sealed envelopes marked clearly “Original” and “Duplicate” and in case of discrepancies between them

5

original shall prevail. The tenderer must mention Part-I for Technical & Commercial Part and Part-II for Price Part on the sealed envelopes. The tenderer should also mention the name of the Agency/ Firm/ Company/ State Central Govt. Undertakings with address, telephone no., Mobile no., Fax no., NIT No., Electric Supply Circle applied for, due date of opening of the tender and details of the Earnest Money deposited on the cover of both the sealed envelopes. Tender received in unsealed/ open envelopes will be rejected. The tenderer will submit PART-I i.e. Technical & Commercial Part in the prescribed format as mentioned in ANNEXURE "B" along with required earnest money in case not exempted and PART-II i.e. Price Part in the prescribed format as mentioned in

ANNEXURE "C".

Sealed tender (in duplicate) shall be submitted in the office of the Electrical Superintending Engineer, PESU (East)/ PESU (West) Patna latest by 29.07.2013 up to 1.00 PM. The tender document will be available for sale from 07.07.2013 at 10.00 AM to 27.07.2013 up to 3.00 PM. The last date of submission of tender (Part-I and Part-II) 29.07.2013 up to 1.00 PM. The tender documents received after 1.00 PM on 29.07.2013 even due to postal delay will not be accepted. The Part-I i.e. Technical & Commercial Part will be opened on 29.07.2013 at 3.00 PM in presence of tenderers or their authorised representatives. The tenderer who will qualify Part-I i.e Technical & Commercial Part, would be communicated for opening of Part-II i.e Price Part on 06.08.2013.

(7) COST OF BOQ

Circle wise tender documents containing Terms & Conditions along with prescribed format for furnishing required information/details can be obtained from the office of the Electrical Superintending Engineer, PESU (East)/ PESU (West) , Patna on any working day from 07.07.2013 at 10.00 AM to 27.07.2013 at 3.00 PM on payment of Rs.5000/- (Rs. Five thousand) only (non-refundable) either in cash or Bank draft drawn in favour of Accounts Officer, PESU (East)/ PESU (West), payable at Patna.

The tender documents are also available in downloadable form at websites http://bseb.bih.nic.in. Downloaded tender documents must be accompanied with Demand Draft of Rs 5000/- in favour of Accounts Officer, PESU (East)/ PESU (West), payable at Patna toward the cost of BOQ failing which the tender shall be summarily rejected.

6

(8)VALIDITY OF TENDER

The offer of the tenderer should be valid for at least six months from the date of opening of the Part-I i.e. Technical and Commercial Part.

(9)EARNEST MONEY

(a)Tender for each Electric Supply Circle must be accompanied with non interest bearing Earnest Money of Rs. 2,50,000/- (Rupees Two Lakh Fifty Thousand only) failing which tender will not be considered for opening of the Price Part.

(b)The Earnest Money should be deposited either in cash with Accounts Officer, PESU (East)/ PESU (West) and reference of Money Receipt no. and date to be mentioned in the tender or in form of Bank Draft issued by a Nationalised Bank/Scheduled Bank only drawn in favour of Accounts Officer, PESU (East)/ PESU (West), payable at Patna.

(c)Cheques will not be accepted.

(d)No Earnest Money will be accepted after the due date and time of submission of tender document.

(e)Earnest Money deposited with other NIT will not be adjustable with this NIT.

(f)No Bank commission or interest will be paid on the Earnest Money.

(10)EXEMPTION FROM DEPOSITING OF EARNEST MONEY

State Government, Government of India and State Govt. & Central Govt. Undertakings are exempted from deposit of Earnest Money.

(11)FORFEITURE OF EARNEST MONEY

(a)If a tenderer withdraws its offer after opening of Technical & Commercial Part (Part-I) or Price Part (Part-II) before validity period of the tender, the earnest money deposited by them will be forfeited.

7

(b)If a successful tenderer fails to deposit requisite amount towards the Performance Security within specified time as per intimation/ request of the Company.

(c)If a successful tenderer fails to execute an Agreement within specified time as per intimation/request of the Company.

(12)PERFORMANCE SECURITY

The successful tenderer will deposit Rs. 15,00,000/- (Rupees Fifteen Lacs) as Performance Security which is non interest bearing either in cash or in form of Bank Draft issued by a Nationalised Bank/Scheduled Bank only drawn in favour of Accounts Officer, Electric Supply Circles concerned payable at place concerned or in the shape of Bank Guarantee of Nationalised Bank/Scheduled Bank only in

Board’s prescribed format (ANNEXURE “E”).

(13) REFUND OF EARNEST MONEY AND PERFORMANCE SECURITY

Earnest Money deposited by the unsuccessful tenderer will be refunded to the tenderer immediately after finalisation of the tender. Earnest Money will be refunded to the successful tenderer on receipt of Performance Security. Further, the Performance Security will be refunded/ returned to the successful tenderer after successful completion of the Contract Agreement and settlement of accounts within six (6) months of completion of contractual period.

(14) FORFEITURE/ ENCASHMENT OF PERFORMANCE SECURITY

The Performance Security will be forfeited/ encased in case of unsatisfactory performance of the successful tenderer. The decision of the Apex Board shall be final and binding on successful tenderer.

(15)PRICES

Prices shall be firm and shall not be subject to any price variation or adjustment on account of any price escalations throughout the execution of the contract. Price bid has to be submitted in prescribed format. The price bid must be without any assumption, condition, qualification, reservation or variation. Conditional tender offer or offers at variance from prescribed specification would be ineligible to compete for the tender. Bidder is required to quote the rate on per consumer basis in the prescribed format shown in ANNEXURE- C.

8

(16) WORKABLE RATE FOR SPOT BILLING

Rs. 6.00 /- (Rs. six) only per consumer per month plus Service Tax as applicable on production of documentary evidence has been considered as workable rate. The tenderer, in case offers below the workable rate will not be considered.

(17) INCENTIVE FOR HIGHER QUANTUM OF SPOT BILLING:

% of Spot Billing

Rate of incentive for Spot Billing

 

 

Upto 70%

Base rate i.e. Rs. 6.00 plus Service Tax.

 

 

 

Above 70% to 80%

Base rate of Rs. 6.00

+ incentive of 10% on

 

additional Spot Billing

i.e. Rs. 6.60 plus Service

 

Tax.

 

 

 

 

Above 80% to 90%

Base rate of Rs. 6.00

+ incentive of 15% on

 

additional Spot Billing

i.e. Rs. 6.90 plus Service

 

Tax.

 

 

 

 

Above 90%

Base rate of Rs. 6.00

+ incentive of 20% on

 

additional Spot Billing

i.e. Rs. 7.20 plus Service

 

Tax.

 

 

 

 

(18) EVALUATION OF PART-II i.e. PRICE PART:

The Part-II i.e. Price Part will be evaluated on the basis of the rate offered by the tenderers.

(19) ALLOTMENT OF THE WORK:

The successful L-1 tenderer shall be allotted the work pertaining to the Spot Billing of Low Tension (L.T.) Consumers (other than H.T. consumers) under the jurisdiction of the Electric Supply Circle concerned.

(20) REMUNRATION TO THE PERSON ENGAGE FOR SPOT BILLING :

The Agency will ensure payment of at least 75% of approved rate to the person to be engaged for Spot billing.

(21)AGREEMENT:

The successful tenderer will have to execute an Agreement with the Electrical Superintending Engineer concerned after depositing the amount/submission of B.G. against Performance Security.

9

(22)PENALTY

(a)Penalty @ Rs. 2.00 (Rs. two) per consumer for not doing Spot Billing including not taking image of Meter reading, not obtaining signature of the consumer as receipt of the bill below 70% of the metered consumer as per Billing Cycle.

(b)Additional penalties for deficiencies in Spot-Billing:- Wrong bills issued due to wrong reading = Rs 50/- (Rs. fifty) per bill.

(c)The Agency should upload the billing data of allotted consumers into SCADA billing system within 72 hours of the downloading of data failing which Rs. 2,000/- per SBM/day will be charged beyond 72 hours (any delay due to technical and administrative reasons, bidder should bring to the notice of PESU officials in writing or through Email for further action). On account of the default in completion of work within the scheduled dates, PESU (E)/ PESU (W) Circle reserves the right to terminate the agreement without further notice and the work may be entrusted to another empanelled bidder.

(23)ACTION FOR FALSE /TABLE READING

In case it is detected that the Agency has submitted false/table reading i.e. not based on the actual reading displayed in the meter, necessary action will be taken against the Agency/ person of the Agency to be engaged for the work by the Electrical Executive Engineer/ Assistant Electrical Engineer/Junior Electrical Engineer.

(24) CONTRACT PERIOD

Spot Billing contract shall be in force for a period of 2 years from the date of takeover of spot billing of complete area. The performance of the Agency shall be reviewed every month and shall be terminated in case of poor performance. PESU reserves the right to extend or reduce the term of contract.

(25)NODAL OFFICER

A.E.E.(Revenue) of the concerned Electric Supply Division shall be Nodal Officer of the work and monitor the progress of day to day Spot Billing work.

(26)MANPOWER DEPLOYMENT

The manpower deployment by the Bidder should be suitably qualified and trained for Spot Billing. The successful bidder has to deploy at least one Meter Reader for every 1,500 (one thousand five hundred) consumers for the Spot Billing work and at least one Supervisor over every 10,000 consumers per month.

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(27) SUBLETTING OF CONTRACT :

The bidder shall not be allowed to sublet/subcontract the contract to any other contractor.

(28) PAYMENT TERMS:

The Paying Officer will be the Accounts Officer of the Division concerned. The Agency will submit the service charge bill to the Assistant Electrical Engineer (Revenue) latest by 7th of the following month. Assistant Electrical Engineer (Revenue) will send the service charge bill of the Agency to the Paying Officer (Accounts Officer) of the Division concerned within 7 (seven) days of the receipt of the bill duly verified and deduction of the penalty etc. Accounts Officer (Paying Officer) of the Division concerned will make payment to the Agency within 7 (seven) days of the receipt of the verified bills from the Assistant Electrical Engineer (Revenue) concerned.

(29)EXECUTION OF THE WORKS NOT COVERED IN THE AGREEMENT:

Any other work not covered under this scope of tender document may be assigned to successful tenderer on mutually agreed terms & condition at Company’s notified rate, if any.

(30)PANEL OF SHORT LISTED TENDERERS:

After awarding the work to the L-1 tenderer, a panel of the short listed tenderers will also be prepared out of the successful tenderers other than L-1 tenderers. In case of un-satisfactory performance or otherwise the work being done by L-1 tenderers may be allotted to another short listed tenderers on same rate and terms & conditions of L-1 tenderers.

(31)CONDITION FOR TERMINATION OF CONTRACT AGGREEMENT:

The Electrical Superintending Engineer PESU (East)/ PESU (West) Patna will have the authority to terminate the contract of successful tenderer on recommendation of Electrical Executive Engineer/ Assistant Electrical Engineer/ Assistant Electrical Engineer (Revenue) and allot the same to any other willing valid tenderer in case of unsatisfactory performance of the successful tenderer and the Performance Security will also be forfeited. The performance will be reviewed initially at every 3 (three)

11

months. The Contract can also be terminated prematurely in case of introduction of change of system of the instant tender.

(32)BLACK LISTED FROM ANY SEBS/ POWER SECTOR/ STATE GOVT./CENTRAL GOVT/ STATE AND CENTRAL GOVT. UNDERTAKINGS CONVICTED BY COURT OF LAW:

The tenderer should not be blacklisted by any State Electricity Board / Power Sector Companies/ State Govt. / Central Govt./ State and Central Undertakings and / or convicted by a Court of law. The tenderer will submit an Affidavit in this regard in the prescribed format (ANNEXURE “D”).

(33)TRAINING TO THE PERSONNEL

The successful tenderer will submit the name and qualification of the personnel to be engaged for Spot Billing of Monthly Energy Bills separately to the Assistant Electrical Engineer (Revenue), Electric Supply Division concerned for arranging 2 (two) days training so that the authorised personnel of the successful tenderer may not face any difficulties.

(34)ISSUE OF IDENTITY CARD

After successful training, Identity Card duly signed by the Electrical Superintending Engineer and the Authorised Signatory of the successful tenderer will be issued to all the authorised personnel of the successful tenderer who will be engaged for Spot Billing of Monthly Energy Bills so that they may not face any difficulty in visiting the premises of the consumers.

(35)AUTHENCITY OF THE DOCUMENTS

Every page of tender document along with enclosure must be signed by the tenderer. The tenderer,in case, applied for more than one Circle, the supporting documents (i.e part-I, Part II and Earnest money) may be submitted with the tender for one Circle and only reference should be mentioned with the tender documents for other Circles.

(36)JURISDICTION OF THE COURT:

In case of any legal dispute arising out of this tender/ contract, the jurisdiction shall be the Courts at Patna only.

(37) SUBMISSION OF REPORT AS DESIRED BY SBPDCL:

Successful tenderer will submit report as and when required at different level of SBPDCL.

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(38) COMPLIANCE OF RULES AND REGULATIONS :

The rules and regulations issued by the SBPDCL time-to-time as well as BERC have to be followed by the tenderer.

(39) LEGAL STATUS :

The legal status of the successful tenderer will be the same as of Agent and in no case, he will be treated as a Licensee under the Electricity Act, 2003 or any other Acts. He shall ensure compliance of all the regulations, legal and other reporting requirements as applicable to SBPDCL for the area under his jurisdiction.

(40) ENGAGEMENT OF PERSONNEL

The successful tenderer will engage the personnel for the purpose of execution of works assigned under this works related contract agreement as per their own Terms and Conditions. The compliance of all statutory provisions with regard to its employees will be the sole responsibility of the successful tenderer. Any financial loss to the SBPDCL in this context will be made good by the successful tenderer. Further, the personnel employed by the successful tenderer will have no claim of employment or compensation, if any, from the SBPDCL. The successful tenderer will abide by all the laws of the land. Ensuring good antecedents of personnel deployed shall be sole responsibility of the bidder.

(41) ROTATION OF THE METER READER

The Meter Reader and Supervisor to be deputed for meter reading shall be rotated every 3 (three) month in consultation with Nodal Officer.

(42)GENERAL

(i)The successful tenderer has to maintain backup data of meter photographic images and shall furnish information at any time as desired by the SBPDCL Officials.

(ii)PESU (E)/ PESU (W) Circle shall not be responsible for any postal delay, non-receipt/ non-delivery or late receipt of tender document.

(iii)Electrical Supdt. Engineer, PESU (East)/ PESU (West) Patna reserves the right to extend the date of submission/opening of the tender, and/or reject any or all the tender without assigning any reason thereof.

(iv)In the event of any dispute or difference arising during the subsistence of the contract hereby touching any clause, matter, interpretation or things herein

13

contained or of the operation of contract hereof or the right, duties, or liabilities of either party under or in connection therewith, then and in every such case except wherein otherwise stated, the decision of the Electrical Superintending Engineer, PESU (East)/ PESU (West) Patna upon such dispute or differences shall be final and conclusive and binding upon each of the parties hereto.

(v)The successful tenderer will have to arrange manpower and other infrastructure at the Billing Unit immediately after issue of the Work Order.

(vi)Meter Reader access is limited upto meter place at consumer premises.

(vii)Representative of bidder will enter abnormalities found at consumer premises into the meter reading sheet e.g. broken meter seal, any lose wires, stopped/burnt meter, meter changed etc.

(viii)In case of any short coming noticed in the work i.e. taking wrong reading/status, the bidder will be penalized on this account on receipt of the complaint from the customer or SBPDCL staff after due verification by Nodal Officer or the authorized representative. EEE decision shall be final.

(ix)House lock cases have to be minimized (tending to zero) under assigned area of the meter reading.

(x)SBM machine Data uploading/downloading to Company’s system will be done on daily basis by the bidder unless otherwise mutually agreed.

(xi)SBPDCL will make payment as per the customer’s correct bill given by the bidder per customer basis.

(xii)In case of average billing (due to defective meter/no meter) the Supervisor of the bidder shall verify the condition of meters and shall submit report to AEE concerned on daily basis and AEE will examine the cases accordingly.

(xiii)PESU (E)/ PESU (W) Circle will carry out independent checks, as required.

(xiv)Bidder would have to establish an official set up at Head Quarter office for the duration of the project with requisite communication facilities with adequate number of staffs for smooth execution of the project.

(xv)Exception Reports-Following expectation reports have to be submitted monthly to the Nodal Office.

A.Premises locked

B.Billing not done

C.Bills of defective meters

D.Bills of meter with seals broken, Glass broken, Meter Burnt

E.Bills of Meter Number different at site.

F.Bills of customers with meter changed in current cycle

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G.Fictitious billing cases (Consumers not in physical existence, but being billed)

H.Ghost consumers cases (connection exists but bill not generated).

I.Any other report required during the contract period.

J.Consumers with no meter though meter reading sheet indicates metered.

K.Consumers whose meter is not easily accessible in respect of height and location with meter installed inside the premises.

L.No. of bills issued for un-metered/ defective consumers.

M.Bidder shall use their own software application for monitoring the performance of meter readers and to ensure correctness of issue of bills.

N.Other reports and return as and when required by the SBPDCL

************

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Annexure – A

 

 

 

 

Name of Electric Supply

Name of Electric Supply

No. of effective Consumer

 

Circle

Division

 

 

 

 

 

 

 

 

Patna City

37704

 

 

 

 

 

 

Gulzarbag

35817

 

PESU East Circle

 

 

 

Rajendra Nagar

20041

 

 

 

 

 

 

 

 

 

Kankarbagh

56471

 

 

 

 

 

 

 

 

 

Bankipur

22122

 

 

 

 

 

 

 

 

 

New Capital

56712

 

 

 

 

 

 

 

 

 

Dakbunglow

24101

 

 

 

 

PESU West Circle

 

 

 

Patliputra

37473

 

 

 

 

 

 

 

 

 

Gardanibag

27107

 

 

 

 

 

 

 

 

 

Danapur

64578

 

 

 

 

 

 

 

 

16

 

 

ANNEXURE- B

 

PART-I i.e. Technical and Commercial Part

 

 

 

 

 

 

 

Sl

Information/Documents

Supporting documents to be

Page

 

 

 

submitted

 

 

 

 

 

 

 

1.

NIT No.

 

 

 

 

 

 

 

 

2.

Name of the Bidders

 

 

 

 

 

 

 

 

3.

Full Address

 

 

 

 

 

 

 

 

4.

Tel./ Mobile/Fax No./E-mail

 

 

 

 

 

 

 

 

5.

The Bidder should have made a

Proof of payment of cost of BOQ

 

 

 

payment of Rs. 5000/- (Rs. five

Rs.5000(five thousand)/ DD for Rs.

 

 

 

thousand) for the BOQ document.

5000/-(if BOQ Document is

 

 

 

 

downloaded) must be furnished.

 

 

 

 

 

 

 

6

The bidder should have experience of

Self attested coy of Work Orders

 

 

 

at least 3 years in customer based

and Performance certificate

 

 

 

Public Utility related works and

 

 

 

 

 

 

 

managed a work force of more than 50

 

 

 

 

(fifty) employees.

 

 

 

 

 

 

 

 

7

The bidder should have sufficient

Self attested list of employees with

 

 

 

number of its own experienced

qualification.

 

 

 

qualified manpower.

 

 

 

 

 

 

 

 

8

The bidder should have registration

Self attested xerox copy of Service

 

 

 

with Service Tax Authority.

Tax Registration.

 

 

 

 

 

 

 

9

The bidder should have EPF

Self attested xerox copy of

 

 

 

registration.

Registration

 

 

 

 

 

 

 

10

The bidder should have Income- Tax

Self attested xerox copy of PAN No.

 

 

 

PAN No.

 

 

 

 

 

 

 

 

11

The bidder should have a Minimum

Self attested xerox copy of Audited

 

 

 

Average Annual Turnover of Rs. 2

Profit & loss A/c and Balance

 

 

 

Crore (Rs. Two crore) for best 3 (three)

Sheet/Income Tax Return of the last

 

 

 

Financial Years out of 5(five) years.

3 (three) years in supports of

 

 

 

 

theirAnnual Turnover.

 

 

 

 

 

 

 

 

 

17

 

 

12

(a) Whether blacklisted by any SEBs/

 

 

.

Power Sector Companies, State Govt./

 

 

Central Govt./State and Central Govt.

Affidavit

 

 

 

 

Undertakings? If blacklisted, indicate

 

 

 

details.

 

 

 

(b) Whether convicted by any court of

 

 

 

Law? If convicted, indicate details.

 

 

14

The bidder should be a Company

Self attested xerox copy of

 

 

registered under the Company Act

Certificate of registration and

 

 

1956 or Partnership Firm registered

incorporation Registration

 

 

under the Partnership Act, 1932.

Certificate.

 

 

 

 

 

Date :

Signature of Bidder with Seal

18

ANNEXURE- C

PART-II i.e. PRICE PART

1.

NIT No.

:

2.Name of Electric Supply Circle :

4.

Name of the Bidder

:

 

 

5.

Address

:

 

 

6.

Tel./ Mobile/Fax No.

:

 

 

7.

Rates

:

 

 

 

 

 

 

 

 

Items

 

Rate per consumer per month

 

 

 

Rupees in

Rupees in

 

 

 

figure

words

 

Rate for Spot Billing

 

 

 

 

 

 

Note : 1. The rate is exclusive of Service Tax.

 

Signature of Bidder with seal

Date : _____________

19

 

 

 

ANNEXURE – D

The Notary (Public)

Civil Court,...............

 

I .................................................

aged

about ..............

years, son of

........................................................

R/O

Moh./Vill .........................

P.S

..................................................

Distt. ......................................... do hereby solemnly affirm

state as follows :

1.That I am the Proprietor of M/s ...............................................................

2.That my Agency/ Firm/ Company/ Registered Societies/ State and Central Government Undertakings has been allowed to participate in the Tender for spot

billing pertaining to Low Tension (L.T.) Consumers for Electric Supply Circle

...................................... vide NIT No. ........................PR/SBPDCL/2013 by the South Bihar Power Distribution Co. Ltd, Patna.

3.That, I have neither been convicted nor any cognizance has been taken against me by any Court of Law till date.

4.That, my Agency/ Firm/ Company/ Registered Socities/ State and Central Government Undertakings has not blacklisted from any State Electricity Board/ Power Sector / State Government/ Central Government / State & Central Government Undertakings.

The above statement is true to the best of my knowledge and belief.

Witness

Depondent

1 ...........................................

2 ...........................................

20

Annexure- E

PROFORMA OF BANK GUARANTEE FOR PERFORMANCE SECURITY

(To be stamped in accordance with stamp Act)

Ref. ____________

Date _______________

Bank Guarantee No. ____________

Date _______________

To,

 

The Electrical Superintending Engineer,

Electric Supply Circle………………………………..

Dear Sir

In consideration of South Bihar Power Distribution Co. Ltd. (hereinafter referred to as the 'Owner', which expression shall unless repugnant to the contest or meaning there of include its successors, administrators and assigns) having awarded the work of Spot Billing in PESU (East) / PESU (West) of Low Tension Consumers to M/s __________________________ with its registered/Head office at

_______________________________ (hereinafter referred to as “Contractor” which expression shall unless repugnant to the context or meaning thereof, include its successors, administrators, executors and assigns), by Letter of Award No. _____________ dated _____________ and the same having been acknowledged by the “Contractor”, resulting in a Contract to be executed for which the “Contractor” having agreed to provide a Contract Performance Guarantee for the faithful performance of the entire Contract amounting to Rs._____________ (Rupees

____________________________________) only.

We ___________________ (Name & Address of Bank) ,having its Head Office at (hereinafter referred to as the 'Bank', which expression shall, unless repugnant to the context or meaning thereof, include its successors, administrators, executors and assigns} do hereby guarantee and undertake to pay the Owner, on demand any or all monies payable by the “Contractor” to the extent of Rs.

__________________________________ Lakh (Rs.

____________________________________________________)

Only as aforesaid: at any time up to ________________________ (days/month /year) Without any demur, reservation, contest, recourse or protest and/or without any reference to the “Contractor”.

Any such demand made by the Owner on the bank shall be conclusive and binding notwithstanding any difference between the Owner the “Contractor” or any dispute pending before any Court, Tribunal,

Arbitrator or any other authority, The Bank undertakes not to revoke this guarantee during its currency without previous consent of the Owner and further agrees that the guarantee herein contained shall continue to be enforceable till the Owner discharges this guarantee.

The Owner shall have the fullest liberty without affecting in any way the liability of the Bank under the guarantee, from time to time to extend the time for performance or the Contract by the “Contractor”. The

Owner shall have the fullest liberty, without affecting this guarantee, to postpone from time to time the exercise of any powers vested in them or of any right which they might have against the “Contractor”,

21

and to exercise the same at any time in any manner, and either to enforce or to forbear to enforce any covenants, contained or implied, in the Contract between the Owner and the “Contractor” or any other course or remedy or security available to the Owner. The Bank shall not be released to its obligations under these presents by any exercise by the Owner of its liberty with reference to the matters aforesaid or any of them or by reason of any other act of omission or commission on the part of the Owner or any other indulgences shown by the Owner or by any other matter or thing what so ever which under law would, but for this provision have the effect of relieving the Bank.

The bank also agrees that the Owner at its option shall be entitled to enforce this guarantee against the Bank as a principal debtor, in the first instance without proceeding against the “Contractor” and not withstanding any security or other guarantee the Owner may have in relation to the “Contractor’s liabilities.

Notwithstanding anything contained herein above our liability under this guarantee is restricted to…………and it shall remain in force up to and including ……………………. and shall be extended from time to time for such period (not exceeding one year), as may be desired by M/s ………………………………

on whose behalf this guarantee has been given.

Dated this ………………… day of ………………….. 20 ………………. at ……………..

WITNESS :

 

……………………………………..

……………………………………..

(Signature)

(Signature)

……………………………………..

……………………………………..

(Name)

(Name)

……………………………………..

……………………………………..

(Official Address)

(Official Address)

Attorney as per power of Attorney No. …………………………….. Date ………………………….

22