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Materials Management Division

SRM system for e-bidding and e-procurement is under implementation in SAIL / Bokaro Steel Plant.

The vendors are requested to submit their mandate for the SRM system in a specified text format which is available in SAIL tender website (www.sailtenders.co.in) homepage as ‘SRM UNDERTAKING AND DECLARATION FORMAT FOR VENDORS OF BOKARO STEEL

PLANT’.

Vendors are requested to download the same and submit it on their letterhead, duly signed and stamped by requisite signatory (refer Pt 2 of instructions given below), in original hardcopy, at the address given therein. For e-payment, vendor should fill up the format for e-payment also and submit along with the above stated mandate.

User id & Password for working on the SRM system will be forwarded to you in your email. This system is available at URL http://eproc.bokarosteel.sailbsl.in/irj

Sealed and signed format to be sent to:

Mr. F R Azmi, DGM(Pur-MIS) / Ms. Neerja Shatdal, Sr Mgr(Pur-MIS) Purchase department

3rd floor, Administrative Building Bokaro Steel Plant

Bokaro Steel City – 827001

Note :In case you have received this through any BSL tender, then original copy should be sent at the address given above and a copy of same should be attached with the offer.

INSTRUCTIONS :

1.Print the SRM undertaking and declaration Form (page 2 to 5) on the Organization’s Letterhead.

2.The duly printed and filled up format should be signed by the Proprietor / Director/ Partner/ Company Secretary/ Authorised Signatory with stamp (The stamp should contain the name & designation of the signatory and name of the firm). In case of Company Secretary / Authorised Signatory, power of attorney has to be enclosed.

3.There must be one dedicated email for operating the SRM portal which should be entered against ‘EMAIL FOR TENDER & OTHER COMMUNICATION’ (SELLER ORGANIZATION DETAILS) on page 5.

4.Enclose a self-attested photocopy of PAN along with the SRM undertaking and declaration.

5.The mandate form for E-payment has to be submitted for e-payment (page 6). This has to be on a fresh page and kept separately along with an original cancelled cheque. Please do not attach it to the SRM undertaking and declaration Form.

6.If already submitted any/both of these formats (SRM declaration/e-payment) then do not submit again.

7.The duly filled up formats should be preferably sent by registered post / speed post.

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Undertaking & Declaration

We, a registered vendor and supplier/contractor to SAIL do hereby understand that SAIL, Bokaro Steel Plant is going to implement Supplier Relationship Management (SRM) system for which our details as annexed have been mentioned and we further declare that we undertake to abide by and honour the following terms and conditions :

1.The following terms used herein to mean:

a.Company : M/s Steel Authority of India Ltd

b.Tenderer : M/s ………………………………………… (Name of the Vendor) Supplier/Contractor

c.SRM system : e-procurement system of SAIL/Bokaro Steel Plant

2.All Bid Invitations that are addressed to the Tenderer on the e-procurement system of SAIL/Bokaro Steel Plant shall be considered as valid legal documents in terms of applicable provisions of Information Technology Act & it’s amendments, against which they can submit their quotations in accordance with all the Terms & Conditions stipulated in the invitation to tender.

3.All quotations submitted by the supplier/his authorized representative by logging on to the e-procurement system of SAIL/Bokaro Steel Plant using the User Identification provided by the Company and password by which the person logging into the SRM system is authenticated and filling up the structured on-line forms available against each Bid Invitation, shall be considered as legal and binding documents having in all opinion the same legal validity as a physically signed quotation by the Tenderer / his authorized representative.

4.That the tenderer can during the time and date for which the Bid Invitation is valid for submission of Quotations, submit fresh quotations in super cession of his earlier quotations. In the event of the tenderer having submitted more than one quotation against a Bid Invitation, only the latest quotation submitted by the tenderer shall be considered as Valid for consideration of opening of the quotation and issuance of Acceptance of Tender by the company.

5.Once the quotations against a Bid Invitation submitted in the SRM system are opened, the tenderer/s shall be legally bound to honour the contract, which may arise out of the acceptance of the said quotation. In the event of non-acceptance of the contract so awarded and arising out of such quotations (including any subsequent confirmations on price, technical and commercial grounds from the

tenderer) the company shall have access to all legal remedies available for

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enforcement of the contract as available had the quotations been submitted by the tenderer on paper attested with a signature of an individual so authorized.

6.Once the quotations are opened, the Tenderer shall have no claim to withdraw the quotations on the grounds that he had not understood any part/total of the web posted Bid Invitation (Tender) and/or that he had not submitted the quotations and/or that his user-id and password had been wrongly used by someone else not authorized by him and/or that the authority of the personnel who had been entrusted with the user-id and password had since ceased and/or that the prices, technical parameters and terms and conditions which are available on-line in the e- procurement system of SAIL/Bokaro Steel Plant are not the ones that the Tenderer had submitted originally. The maintenance and security of the user-id and password is strictly and solely the responsibility of the Tenderer. The Company shall not be in any way responsible for the loss/misuse of the same.

7.For any disputes arising during the course of submission of the quotations on-line or for any matters subsequent to acceptance of such on-line quotations, the method of settlement shall be as in the case of normal hard copy tender / quotations.

8.Legal Jurisdiction: Any Contract with the Company, arising out of SRM System shall be deemed to have been formed entirely at SAIL/Bokaro Steel Plant, notwithstanding the place from which tender has been submitted. Subject to clause- 7 above, legal proceedings shall be triable by the Courts having jurisdiction over SAIL/Bokaro Steel Plant.

9.We understand the Company disclaims all warranties and conditions, either expressed or implied, including but not limited to, implied warranties or conditions of merchantability, fitness for a particular purpose, and non-infringement. We are also aware that problems related to bandwidth, connectivity etc. are beyond the control of Company, and hence no responsibility can be taken by Company for the same.

10.That the above transmission, retention and retrieval of Bid Invitations, Submission of quotations by the interested tenderers etc. will be handled through the Secure Servers of SAIL / Bokaro Steel Plant.

11.That the tenderer who will be participating in the above SRM System will be registering themselves with the Company for obtaining the required User Identification and Passwords for the SRM System, which thereafter will be maintained by the tenderer’s authorized personnel.

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12.That after the said registration in the SRM System, the tenderer will be able to log on to the SRM System and View, Download and see all the invitations to Tenders, which are transmitted by the company to them through the SRM System.

13.That the tenderer can thereafter, subject to their agreement to the terms and conditions stipulated for each of the Bid Invitations (Tenders) posted by the Company, submit their quotations in the Structured Formats available for the purpose in the SRM System indicating the Prices, Taxes & Duties, Freight and all relevant Technical and Commercial information as applicable and desired by them.

14.That once the tenderer fills up the on-line forms for submission of quotations, the data contained in these forms will be stored in the SRM Servers in a secure encrypted form neither available nor visible to any agency including the Company till the time and date of opening of the invitation to the Tenders against which such quotations are submitted, or till such extended time and date of submission as may be indicated against the tender, in subsequent communications at the discretion of the Company.

15.That the quotations so submitted on-line through the medium of Internet will be opened at the scheduled opening date and time (including the extended date and time, if any) by an authorized officer of the Company.

16.We understand that post activation and receipt of User ID and Password for SRM System, we are eligible for training on the SRM system to be provided by the Company and also can access the Training Manual (pdf version) which shall be available on logging into the SRM System.

Date :

Place :

Signature of Authorized Signatory / Representative

(With Stamp)

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SELLER REGISTRATION & DECLARATION FORM

SELLER AUTHENTICATION DETAILS

BUYER ORGANISATION :

SAIL, BOKARO STEEL PLANT

PARTY’S VENDOR CODE :

SELLER ORGANIZATION DETAILS

ORGANIZATION NAME

ADDRESS

CITY

STATE

PIN/ZIP CODE

COUNTRY

EMAIL FOR TENDER & OTHER

COMMUNICATION*

* Give a single email id for tender and other communication

AUTHORISED SIGNATORY’S DETAILS

NAME

DESIGNATION

MOBILE

EMAIL

 

BANK DETAILS

 

 

 

 

BANK NAME

 

BRANCH NAME

 

BRANCH CODE

 

BANK ACCOUNT NO

 

MICR CODE

 

IFSC CODE

 

 

 

OTHER(S)

 

 

 

 

PAN NUMBER

 

VAT REGISTRATION NO

 

 

 

 

 

EXCISE

 

SERVICE TAX

 

REGISTRATION NO

 

REGISTRATION NO

 

EXCISE CONTROL

 

EXCISE RANGE

 

CODE

 

 

 

EXCISE DIVISION

 

EXCISE COMMISSION

 

 

 

 

 

Date :

Place :

Signature of Authorized Signatory / Representative

(With Stamp)

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MANDATE FORM (E-PAYMENT)

VENDOR’S OPTION TO RECEIVE PAYMENTS THROUGH CINB FACILITY IMPLEMENTED

BY STATE BANK OF INDIA

1.NAME:

2.ADDRESS:

3.IT PAN:

4.PARTICULARS OF BANK ACCOUNT:

(A)BANK NAME:

(B)BRANCH NAME:

(C)BRANCH ADDRESS:

(D)BRANCH CODE:

(E)BRANCH MICR CODE:

(F)

WHETHER BRANCH IS CORE BANKING ENABLED:

YES/NO

(G)WHETHER BRANCH IS CORPORATE INTERNET BANKING YES/NO ENABLED:

(H)IFSC CODE:

(I)ACCOUNT TYPE: SB/CURRENT/CASH CREDIT/OTHER

(J)ACCOUNT NO:

(ATTACH A BLANK CANCELLED CHEQUE)

5.E-MAIL ID FOR RECEIPT OF SYSTEM GENERATED PAYMENT ADVICE:

6.DATE OF EFFECT:

I hereby declare that the particulars given above are correct and complete. If the transaction is delayed or not effected at all for reasons of incomplete or incorrect information. I would not hold Bokaro Steel Plant responsible. I have read the option invitation letter and agree to discharge responsibility expected of me as participant under the CINB scheme implemented by State Bank of India. We further declare that we have already authorised our above named Banker to allow SAIL/Bokaro Steel Plant, Bokaro to credit our above account by any amount(s) from time to time by using Corporate Internet Banking Facility of State Bank of India. I also undertake to bear the charges, if any, as levied by State Bank of India any time in future for using CINB facility by us.

NAME OF THE FIRM

Signature of Authorized Signatory NAME

DESIGNATION SEAL

DATE

BANK CERTIFICATION

This is to certify that the particulars furnished above are correct and complete as per our records.

Date

Signature of Bank Manager

 

Name

 

Seal

___________________________________________________________________________________

Note:-

(1) Please enclose a Blank Cancelled Cheque, without which the “Mandate Form” will not be processed.

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